IBT Media
Skills
- Microsoft Excel (Required)
- Communication skills (Required)
- Google Docs
Job details
- Job type: Contract
- Work setting: Remote
Full job description
Department: International Business Times
Job Title: Virtual Office Manager (Administrative Assistant)
International Business Times seeks Administrative Assistant to handle front-desk receptionist duties and other administrative works virtually with the option of doing the same in our New York office later.
Essential Duties and Responsibilities
- Assist with scheduling for executives and other staff as necessary. Familiarity with Google Calendar a must
- Assist finance director with reports, collecting data, etc
- Manage and post job-ads across internal and external platforms
- Serve as the primary point of contact and manage relationships with building management and vendors to ensure a clean and efficiently operating office; oversee and coordinate office maintenance for facility issues, repairs, cleanings, and improvements.
- Negotiate and manage vendor contracts; maintain office budget and process invoices and expenses.
- Liaise with vendors for copiers, telephony, etc. troubleshooting.
- Troubleshoots utility inquiries from NY sites i.e. Verizon, Con Ed, etc.
- Other assigned duties as requested.
Qualifications:
- Must have experience with coordinating calendars and high-level meetings (Google Calendar) across time zones
- Must have excellent verbal and written communication skills, be detail orientated with the ability to prioritize multiple requests and deadlines.
- Team player with a high level of discretion and superb decision-making ability.
- Must be a flexible, detail oriented, thorough, self-starter with the ability to multi-task, anticipate,
- Must be comfortable using a host of digital tools, such as Excel, Google Docs, etc
About IBT
IBT Media is a fast growing global digital news organization, delivering news and insight to over 30 million monthly readers across the world. With innovations across the newsroom and the platform, we are engaging a new generation of readers with content that speaks to their interests, analysis that serve their businesses, and insight to make sense of a globally connected world.
FAQs about Virtual Office Manager (Administrative Assistant) role at IBT Media:
Q: What is the role of a Virtual Office Manager (Administrative Assistant)?
A: The role involves handling front-desk receptionist duties and other administrative tasks remotely, with the option to work in IBT Media’s New York office later.
Q: Is this a remote position?
A: Yes, this position is remote, but there may be an option to work in the New York office in the future.
Q: What are the key responsibilities of this role?
A: Responsibilities include scheduling for executives, assisting the finance director with reports, managing job postings, coordinating office maintenance, negotiating vendor contracts, and troubleshooting utility inquiries.
Q: What qualifications are required for this role?
A: Candidates must have experience coordinating calendars and high-level meetings across time zones, excellent communication skills, and proficiency in digital tools like Excel and Google Docs.
Q: What skills are essential for success in this role?
A: Strong organizational skills, attention to detail, ability to multitask, discretion, and decision-making ability are crucial.
Q: What is IBT Media?
A: IBT Media is a global digital news organization delivering news and insights to over 30 million monthly readers worldwide.
Q: How can I apply for this position?
A: You can find more details and apply through IBT Media’s official careers page here.
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
APPLY HERE
Deadline: Not Specified
Stay updated on job opportunities! Join our WhatsApp and Telegram Job Alert Groups:
JobHorizon Whatsapp
JobHorizon Telegram