Job Overview
Our client, a growing and dynamic organization, is looking for an Administrative Assistant to provide organizational support, handle logistical tasks, and assist with administrative functions. In this role, you will work closely with the team, providing behind-the-scenes support to help streamline operations, improve team efficiency, and ensure smooth coordination of day-to-day tasks.
Location
Egypt, Ethiopia, Ghana, Kenya, Morocco, Nigeria, South Africa, Uganda, Canada, Dominican Republic, Mexico, Argentina, Costa Rica, Guatemala, Chile, Colombia, Ecuador, Peru, Uruguay
Employment Type
Contract
Location Type
Remote
Department
Project Growth
Compensation
- $650.00 – $850.00 per month
Main Responsibilities:
- Logistics, Event, & Administrative Support
- Organize and coordinate meetings, set appointments, and ensure calls are scheduled in the calendar.
- Take meeting minutes and handle email follow-ups to ensure all tasks and action items are addressed.
- Provide general administrative support as needed, ensuring efficient operation of the business.
- Confirming attendance for events via email follow-ups and calls with a provided script
- Design & Content Support
- Assist with design work in Canva, creating visuals for presentations, newsletters, and other materials.
- Help build a newsletter using Constant Contact, following provided templates and SOPs.
- Support with social media scheduling and monitoring channels for community engagement.
- Market Research & Information Gathering
- Conduct market research to find relevant information on venues and other topics as required.
- Assist with CRM systems for data management, keeping track of important client information and communication.
- Invoicing & Bookkeeping Support
- Responsible for invoicing clients, tracking payments to ensure they are received by the due date, and assisting with overall budgeting.
- Follow SOPs and support with data entry via accounting system (Invoice2Go)
- Document Creation & Proposal Support
- Help build proposals and presentations using templates, ensuring they align with client expectations.
What Success Looks Like:
- Organized and Efficient Operations → Smooth scheduling and follow-ups ensure meetings run seamlessly.
- Timely and Accurate Support → Administrative tasks are completed on time, allowing the team to stay focused on high-priority items.
- Effective Communication → Clear communication with clients and internal teams, ensuring all actions are tracked and followed through.
- Creative Design Support → High-quality designs and content are delivered on time, contributing to successful marketing and outreach.
Requirements:
- 1+ years experience in administrative support or a similar role
- Strong written and verbal communication skills in English.
- Tech-savvy, with familiarity using CRM systems for data management and tracking.
- Experience with social media scheduling tools and a passion for community engagement.
- Design skills in Canva or similar platforms.
- Ability to follow SOPs, ensuring high-quality and consistent work output.
- Attention to detail in data entry and great with numbers/calculations.
Preferred – Bonus:
- Proficiency in tools like Zoom, Calendly, and Constant Contact.
- Familiarity using CRM systems for data management and tracking.
Opportunity:
This is an exciting opportunity to support a growing business and be part of a dynamic team. You will have the chance to work in a fast-paced environment, providing essential administrative and logistical support while developing your skills in design, research, and client interaction. If you are an organized and proactive professional who thrives in a supportive role, we encourage you to apply and help us grow!
Frequently Asked Questions about the Administrative Assistant role:
- What does an Administrative Assistant do?
An Administrative Assistant provides organizational support, handles logistical tasks, and assists with administrative functions to ensure smooth operations. - Is this a remote position?
Yes, this role is fully remote, allowing you to work from home. - What are the working hours?
The working hours are from 9 AM to 5 PM EST. - What experience is required for this role?
Candidates should have at least 1+ years of experience in administrative support or a similar role. - Do I need to be a native English speaker?
Strong written and verbal communication skills in English are required. - What tools will I be using?
You will use CRM systems, Canva, Constant Contact, and Invoice2Go for various administrative tasks.
- What is the salary range?
The compensation ranges from $650.00 – $850.00 per month. - Is this a full-time or contract position?
This is a contract-based role.
- How is success measured in this role?
Success is measured by:- Efficient scheduling and follow-ups.
- Timely completion of administrative tasks.
- Clear communication with clients and teams.
- High-quality designs and content delivery.
- What are the key responsibilities?
- Organizing meetings and scheduling appointments.
- Taking meeting minutes and handling email follow-ups.
- Assisting with design work and newsletters.
- Conducting market research and managing CRM systems.
- Handling invoicing and bookkeeping tasks.
- Creating proposals and presentations.
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
APPLY HERE
Deadline: Not Disclosed
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