LifeSpan Medicine
Job Type: Full-time / Part-time
Pay: $45,000 – $50,000 per year
Location: Remote
Expected Hours: 40 – 45 hours per week
Schedule: Monday to Friday, 8-hour shifts, with occasional on-call and weekend availability
Overview
LifeSpan Medicine is seeking a detail-oriented and highly proactive Remote Executive Assistant to provide top-tier administrative support to our executive leadership. This individual will play a critical role in enhancing executive productivity, streamlining operations, and acting as a professional liaison between stakeholders. This is a remote opportunity designed for someone who thrives in a fast-paced environment, is an effective communicator, and excels at working independently across time zones.
Key Responsibilities
Executive Support
- Manage complex calendars and coordinate meetings across multiple time zones
- Organize materials for meetings, reports, and presentations
- Handle sensitive communication with discretion and professionalism
- Prioritize and screen emails, calls, and requests on behalf of the executive
Communication & Coordination
- Serve as the primary point of contact between the executive and internal/external stakeholders
- Draft, review, and edit communications including emails, memos, and slide decks
- Ensure timely follow-up on key deliverables and assigned tasks
Administrative Operations
- Coordinate both domestic and international travel logistics, including accommodations and itineraries
- Track expenses, manage receipts, and prepare reports for finance
- Maintain digital records and update CRMs and other internal databases
- Support project management and ensure deadlines are met
Strategic Support
- Conduct research to support strategic initiatives and executive decision-making
- Identify and recommend improvements for operational efficiency
- Proactively anticipate executive needs and solve problems before they arise
Qualifications
- Proven experience as an Executive Assistant or similar administrative support role
- Strong verbal and written communication skills in English; multilingual abilities are a plus
- Highly proficient in Google Workspace and/or Microsoft 365
- Experience with project and communication tools such as Asana, Trello, Notion, Slack, and Zoom
- Bachelor’s degree preferred
- Demonstrated professionalism, discretion, and sound judgment
- Strong organizational and time management skills
- Ability to work independently in a remote environment
Preferred Experience
- Previous experience supporting executives in startups, healthcare, or remote-first organizations
- Comfortable adapting to change and ambiguity
- Emotionally intelligent with strong interpersonal abilities
- Self-starter with a proactive, solution-oriented mindset
Compensation & Benefits
- Competitive salary based on experience and geographic location
- Remote work flexibility with results-driven scheduling
- Paid time off and recognized holidays
- Remote work stipend (internet, equipment)
- 401(k) with matching
- Health, dental, and vision insurance
- Employee discounts
- Referral bonus program
- Professional development opportunities
Work Location: Remote
If you are a high-performing executive assistant ready to make an impact in a remote setting, we encourage you to apply and grow with LifeSpan Medicine.
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
APPLY HERE
Deadline: Not Disclosed
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